If you are in charge of finding a place to hold your next event, whether it be a big family shindig or a corporate thing, do not just call the local places and ask about the cost. It is important that you make a list of what you will need to make sure that everything goes off without a hitch. Then, visit each place, walk around and really look at it, and be sure to ask questions. Here are just a few things you want to verify before agreeing to rent the place.
Size and Capacity
You want to be sure there is going to be enough space for everything you plan on going at the event. For example, if you plan on eating, make sure there is enough space for tables without being too crowded. You may also need space for dancing, mingling, and perhaps room to show off new products or for kids to run around. You should also make sure that the number of people you plan on having attend, plus a few to be on the safe side, is under the limit set by the fire department.
Even if you are bringing all the food that will be served at the event, you should make sure there is something available to warm it up, keep it cold, or keep it warm during the proceedings. You don't necessarily need a full-service kitchen, but having a microwave, chafing dishes, and a refrigerator is a good idea. If music will be played, you should ask about a sound system, and if people will be giving speeches or presentations, make sure that the sound system includes some type of microphone. You may want to be able to change the lighting in the room too. If a presentation will be shown, or there will be dancing, you may prefer to have dimmed lights. It is also important to know if they have the tables and chairs for the event or if you will have to rent them elsewhere. If you want linens, place settings, or chair covers, be sure to ask about those too.
Keep in mind that you may be able to find a venue at a lower price if you are willing to provide some of the normal amenities yourself. However, you might end up spending more to provide these things rather than have then added to the venue cost. If other people are handling the food and other parts of the event, be sure to consult with them to make sure you have everything and that the whole thing stays within budget. Contact a local venue, such as Muzik Clubs, for further assistance.